<aside> 📙 During the yard stay (also known as the execution stage), there are always surprises and changes to the plan. This requires registering variation orders (also known as change orders). In this article we will explain how you can register variation orders.
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Variation orders, also known as change orders, appear left and right during a project. As such, they are a key aspect of every project. Keeping track of all these changes is a key aspect of keeping track of the project as a whole.
Generally speaking, there are two main types of variation orders: (1) Variation orders for editing existing work orders (changes and edits) and (2) variation orders for adding entirely new work orders.
Below, I will walk you through these two main types of work orders, how to create them and how to monitor them.
To add a variation order for an existing work order, start by finding the specific work order in the work order list and then opening the sidebar. Inside the sidebar, to the tab "Variation orders" (as shown in the screenshot above).
Here you will see a list of the variation orders already added on the work order, if any. By pressing the green plus button, you can add a new work order. This will prompt a window, as shown below:
When adding a variation order for an existing work order, you can choose to edit the start date, the finish date, the cost, or any combination of the three.
In order to confirm the variation order, you must first add a comment explaining the variation order. Here, it's important to be as specific as possible. Why do you need this variation order? What is the reason? What will it affect? Essentially, the more information you can provide, the better.
In addition, you can add attachments. Add any documents, emails, etc. that will help document this variation. Try to be as specific as possible, it might come in handy at the final settlement.
Once you have specified everything, press save to save the variation order.
To add a variation order for a new work order, press the plus button at the top of the work order list (as shown in the screenshot above). This will prompt a pop-up window for the variation order, as shown in the screenshot below:
When adding a variation order for a new work order, the pop-up will look somewhat different. As you are now adding a whole new work order, there are several more fields to fill out. It's important that you are as detailed as possible.